OneDrive usage has increased manifolds in the past few months because of the need to collaborate and share/save files on the cloud storage. However, there are certain security risks attached to it that too when you share your personal identification or health data over it.
Some of you might be thinking if you are using an individual account of OneDrive, then it is secure. But that is not the case. A number of security risks have been reported with both individual OneDrive accounts and OneDrive for Business.
One important thing you should note is that data theft, loss of personal info, or unintentional sharing of sensitive data are some of the risks attached with it. Many of you may find it easy to use, but most of you are unaware of these risks and this ultimately becomes a matter of concern for individuals as well as organizations.
So, there are certain practices that you may take into consideration to maximize the security of OneDrive.
Protocols to follow for ultimate security
- Using device security solutions
In my personal opinion, what I would suggest is that you should implement device security protocols on the device on which you are using OneDrive. To serve this purpose, there are variants of security software available in the market.
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In case you are running some business, then make sure the devices your employees are using are equipped with an antivirus solution that has an effective firewall. When you choose an antivirus with this feature, it will help in restricting the unwanted inbound traffic.
- Activate idle-time screensaver password
When your device is left idle, it becomes vulnerable to get hacked. Most of the time, employees forget to turn off their devices during the break time. At this time, anyone can gain access to the information available on his device. Hence, activating an idle-time screensaver password is one of the best practices for safeguarding your data.
- Imply network security protocols
It is very essential to stay cautious when you use unsecured or public network connections. Ensure that you connect only to the secured and encrypted networks especially while connecting to a hotspot.
In case you receive an unfamiliar OneDrive link, do not open it unless it is from a reliable source. Disable the auto-connectivity of your device when it detects the presence of an open network.
- Be cautious while sharing
There are certain practices that you may undergo for secure sharing of information via OneDrive. In case somebody in your organization has left the work, then you should not forget to restrict his access on OneDrive for Business.
Allow permissions to only invited viewers and specify rules for downloading as well as sharing of information. In case there is a file or folder that provides access to “Everyone”, then you should make the desired changes immediately.
- Avoid storing payment info
Never ever share or store your payment details via OneDrive because these details are highly confidential. In case you wish to store sensitive financial data, then you are suggested to opt for encrypted third-party service that provides cloud backup.
- Make use of Cloud backup solution
To provide protection to your documents or files from all the ends, make sure you use a solution that has cloud-to-cloud sharing capabilities. Additionally, you should deploy ransomware protection on the devices on which you use OneDrive services.
The security demands for your device and information are ever-changing. Hence, it is the need of the hour to protect your OneDrive data from all the sides to avoid futuristic problems. Only a few steps at your end can make a huge difference.